1. Who we are
“We”, “us”, “our” or “Equalminds” means Equalminds NV, with its registered office at Prins Boudewijnlaan 43/7, 2650 Edegem and with company number BE0873.332.471. We act as controller for the personal data we gather through your use of our website.
(a) Via-mail: firstname.lastname@example.org, to the attention of the Data Protection Officer;
b) By post: Equalminds NV, to the attention of the Data Protection Officer, Prins Boudewijnlaan 43 bus 7, 2650 Edegem.
2. How we use and collect your personal data
2.1 Personal data is defined as any information relating to an identified or identifiable natural person. Identifiable refers to identifiers (such as name, identification number, location data, etc.), that can be used to directly or indirectly identify a natural person.
2.2 The personal data we collect, is collected and used for the purposes as listed hereunder:
(a) In the event you use the contact form on our website, we will use your personal data in order to reply to your query, via e-mail or telephone.
(b) We process your personal data for the purpose of supporting the website and enhancing your user experience, which includes ensuring the security, availability, performance, capacity and health of the website.
(c) We process your personal data to enforce or exercise any rights that are available to us based on the applicable law, such as use for the establishment, exercise or defense of legal claims. We may also use your personal data to fulfil our obligations as set out by the applicable law.
2.3 The following categories of personal data can be distinguished:
(a) Contact data: in the event you make use of the contact form, you will be asked to provide the following information: name, family name, e-mail. This is information that is provided directly by you.
2.4 The legal basis for the processing of your personal data depends on the precise information. We only use your personal data based on an agreement, a legal obligation, your consent and / or a legitimate interest of Equalminds.
2.5 In the event the legal basis for the processing of your personal data is consent, you will, at all times, have the right to withdraw your consent. This will, however, not affect the lawfulness of any processing done prior to the withdrawal of consent.
2.7 Your personal data will solely be used for the purposes as set out in article 2.2.
3.     Retention of your data and deletion
3.1 Your personal data will not be kept longer than is necessary to serve a specific purpose. However, considering it is not possible for us to specify a period in advance, the period of retention will be decided as follows:
(a) category of personal data
(b) the purpose of the processing of personal data
3.2 In the event you withdraw your consent or you object to our use of your personal data, and such objection is successful, we will remove your personal data from our databases. Please note that we will retain the personal data necessary to ensure your preferences are respected in the future.
3.3 The foregoing will, however, not prevent us from retaining any personal data if this is necessary to comply with our legal obligations, in order to file a legal claim or defend ourselves against a legal claim, or for evidential purposes.
4. Your rights
4.1 This article lists your principal rights under data protection law. We have tried to summarize them for you in a clear and legible way.
The right to access
4.4 You have the right to receive from us a copy of your personal data we have in our possession, provided that this does not adversely affect the rights and freedoms of others. The first copy will be provided free of charge, but we reserve the right to charge a reasonable fee if you request further copies.
The right to rectification
4.5 If the personal data we hold about you is inaccurate or incomplete, you have the right to have this information rectified or, taking into account the purposes of the processing, completed.
The right to erasure (right to be forgotten)
4.6 In some circumstances, you have the right to the erasure of your personal data without undue delay. Those circumstances include:
(a) The personal data are no longer needed in relation to the purposes for which they were collected or otherwise processed;
(b) You withdraw your consent, and no other lawful ground exists;
(c) The personal data have been unlawfully processed; or,
(d) Erasure is necessary for compliance with EU law or Belgian law.
4.7 There are certain exclusions to the right to erasure. Those exclusions include where processing is necessary:
(a) for exercising the right of freedom of expression and information;
(b) for reasons of public interest in the area of public health;
(c) for the purpose of archiving in the public interest, or for statistical purposes;
(d) for compliance with a legal obligation; or,
(e) for the establishment, exercise or defense of legal claims.
The right to restrict processing
4.8 You have the right to restrict the processing of your personal data (meaning that the personal data may only be stored by us and may only be used for limited purposes), if:
(a) You contest the accuracy of the personal data (and only for as long as it takes to verify that accuracy);
(b) The processing is unlawful and you request restriction (as opposed to exercising the right to erasure);
(c) We no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; or,
(d) You have objected to processing, pending the verification of that objection.
4.9 In addition to our right to store your personal data, we may still otherwise process it but only:
(a) with your consent;
(b) for the establishment, exercise or defense of legal claims;
(c) for the protection of the rights of another natural or legal person; or,
(d) for reasons of important public interest.
4.10 We will inform you before we lift the restriction of processing.
The right to data portability
4.11 To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
4.12 You also have the right to have your personal data transferred directly to another company, if this is technically possible, and/or to store your personal data for further personal use on a private device.
The right to object to processing
4.13 You have the right to object to the processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for:
(a) The performance of a task carried out in the public interest or in the exercise of any official authority vested in us;
(b) The purposes of the legitimate interests pursued by us or by a third party.
4.14 If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.
4.15 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
The right to complain to a supervisory authority
4.16 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. In Belgium, you can submit a complaint to the Authority for the protection of personal data, Drukpersstraat 35, 1000 Brussels or by e-mail ( email@example.com ) or website: https://www.gegevensbeschermingsautoriteit.be/verzoek-klacht-indienen.
5. Providing your personal data to others
5.1 If you register via one of the forms on the website, we may pass on your personal data to organizations that perform the effective services for which you registered yourself.
5.2 We may also disclose your personal data in the event such disclosure is required or necessary in order to fulfil a legal obligation. We may also disclose personal data in order to protect your vital interests or the vital interest of another natural person.
6. international transfers
6.1 We will not transfer your personal data outside of the European Economic Area.